【 Weak current College 】 overseeing corporate information management system

1. purpose: standardized and institutionalized and scientific management of the resident engineering project management team.

II. receiving record handler:

Communications → sign → registration → circulated → contractors → collection → archive

1, need to sign nuclear returned file:

Professional engineer (examiners) approval signatures → Project Director (Representative Director) audit signature, cover practising registration chapter → returns issued units

2, the forwarding of the file:

Professional engineer (examiners) circulated → Project Director (Representative Director) of the approved → forward

3. checking nuclear, seal the returned file:

Professional engineer (examiners) approval signatures → Project Director (Representative Director) audit signature, cover practising registration chapter → company seal → returns issued units

4, simply check the nuclear, check reading and archiving of documents:

Professional engineer (examiners) approval signatures → archive

5. where the contract or instructions of the required documents must be handled immediately, if not timely handling of files need to be addressed, in writing by giving back.

3. send handler:

The number of peer review draft → → → new → archive

1. the minutes by the Project Director (Representative Director) specifies the draft;

2. supervision of the person who issued the document and the draft regulations by this number;

3, the stamp of the file by the Commissioner, shall only be issued after signing;

4, the file is altered;

5. file after the issue by librarians for send registered and archived.

IV. admission, issued a registration:

1. receiving and issued a separate registration.

2. press information classification, belonging to the same number of registration.

3. economic visa independent registration.

4, engineering change independent registration (Director).

5, multiple units engineering projects, multiple segments of municipal engineering, Project Director, according to the actual situation developed, issued registration and archiving solutions.

5. information numbers:

1, archives and information on the company's unified number: A contractor, B supervision and c supervision internal use class, D survey design class, class E owners;

2, the project issued uniform numbering is as follows:

Issued number using MMi-Ni-XX forms;

MM: indicates that the project name in pinyin prefix. Such as "HW" expressed "Huawei", "I" indicates that the building number or section number;

Ni: represents the unified management of Government and company information classification number. Such as "B4" expressed "start order", "C2" and "engineering progress tracking table";

XX: indicates the serial number. Such as 1, 2, 3, ... N。

3. If the item has multiple units or section, information on acceptance, or section number again after the separation.

6. information on the archive:

1. press A, B, C, D, E by five separate archiving;

2. each category using the company's consolidated production prototype folder separated by classification number;

3, SSO information from company archives librarians assist management group of librarians in accordance with the requirements of the archives, the archive.

VII. transfer of information to the company:

Category → binding → SSO

1, the information is divided into two parts: the part of the monthly transfer; the other part, both before and after the completion of the acceptance of the surrender.

2. in accordance with the archives and the company's provisions (as described in the information category directory) are bound, SSO information appropriate to the original, special circumstances may provide photocopies;

3, binding order: cover page, table of contents, content information;

4, the Commissioner must hand in the amount of company information to confirm it, and in the "data directory table" signature, practising registration chapter;

5. transfer of information, the press archives and archives of requested information directory, information on the project's original independent monthly SSO;

At the end of each 6, last 3 days this month, the information shall be transferred to the company arranged;

7, the field data members to transfer information, you should fill in the "data" directory, and signed by the next turn.

8. supervision bodies information temporary surrender:

1. supervision agency personnel changes, you must add the management of information transferred to librarians, good written transfer procedures, Project Director recognition;

2. If the data member is on vacation or out of tolerance, the Commissioner shall promptly arranged officers took over the management of information and for written procedures for the transfer.

9. the transfer to the archives:

Collection → finishing → verification → binding → SSO

1. information requirements of staff by archives collects, collates information;

2. archives require scanning, recording the CD information must scan, recording the disc. (With archive files materials directory)

3, the total work do control the requirements check archives;

4, according to the archives section of the required directory, sort, page numbers;

5, librarians bound SSO archives;

6, scanning, recording a CD of data shall be turned over to the company.

10. provisions for the management of archives:

1. the consolidated tables, you must use carbon black ink or toner to print in black carbon, carbon-carbon copy paper should be used for single-sided, fill out the form or print the first use ofArchives at hand;

2, filling in the uniform used table should use the standard language, SI units, Gregorian year, month, and day;

3. sign the signature should be in the hands of habitual handwriting handwritten. The project director or Director of the representative and practising registered supervision engineers cover, units should be used for signing the bar register name and seal;

4. the uniform used table "table head" number "column of the provisions of the present system.

11. information on borrowing:

Project supervision body members with access to information must agree to before access to the information officer;

2. external units data access must be approved by the Project Director (Representative Director) of the approval in writing;

3. borrowing information only in the Office Access, timely restitution;

4. supervision of staff really work requires must be removed from Office, subject to the approval of the Project Director (Representative Director) of writing and reading time shall not exceed three days;

5. borrowing person shall remove, change or stained borrowed material, may not be reproduced without permission;

6. no point on the information, line drawing, altered, etc., do any tag.

12. information management:

1. to be able to use the computer processing of data is done by computer;

2, through the computer to complete the information must be filed at the end of the copy, together with the information; the company turned

3. information in accordance with A uniform, B, C, D, E classification requirements for filing, each category are located subdirectory subdirectory name is information number, and the floppy disk should be good tags and write protected estuary, marked with the project name and SSO month;

4. request scan processing, recording, optical discs, you must scan processing, recording discs; important in construction-related processes need to take photographs and digital camera, take pictures and must be in digital photography and recording the disc.

13. information custody:

Librarians responsible for good information confidentiality, security, anti, anti-lost, moisture;

2. maintain a clean, uncluttered information;

3. supervision group commonly used information, should keep a copy or copies saved for inspection;

14, fail data processing:

1. project completed Project Director (Representative Director) is responsible for the remaining information handed the company;

2, Project Director (Representative Director) and librarians appraisal report is retained;

3, the information is not retained after the approval of the Chief Engineer's Office.

15. the Director, the librarian's responsibility:

The Commissioner responsible for the oversight and management of information;

Information on information on the direct responsibility of the management burden.

16. implementation of the system of assessment:

17. system:

Management group language management system.

18. the table:

1, collect/send registration;

2. information transfer registration form;

3. information on the table of contents;

4. supervision of operators function in tables;

5. send a letter list supervisor;

6. information on borrowing registration form.